Connect Scribeless to your Zapier account to send handwritten mailers programatically based on triggers set from 2000+ different integration sources.

Typical Triggers and Integrations

Prerequisites

Before setting up your Zapier integration:

Ensure you have access from Scribeless to set up recurring campaigns (contact your commercial team if needed)
Create a template for your handwritten sends in the Scribeless platform
Set up a recurring campaign that will receive recipients from Zapier (initially in "Pending" status)

Create your Zap and select a trigger
Choose the app and event that will initiate your handwritten note
Fill in all the criteria and test the trigger
Configure your trigger conditions and verify it works correctly
Select the Scribeless app, and choose "Add Recipients"
Connect to the Scribeless action for your workflow
Enter your Scribeless login credentials
Authenticate with your Scribeless account
Match up the fields from your trigger to the Add Recipients action
Map contact information and address details from your trigger to Scribeless fields
Add custom variables at this stage if needed
Include any personalized content that should appear in your template
Select your campaign, test and continue
Choose which recurring campaign should receive these recipients
Switch on your Zap ready for sends
Activate your automated workflow

When integrating Scribeless with Zapier, understanding the correct campaign workflow is essential:

New recurring campaigns start in "Pending" status. This is specifically designed for testing your integration:

Use this pending status to verify your data mapping, variable replacement, and overall integration setup.

Once your testing is complete and you're satisfied with the integration:

Navigate to your campaign in the Scribeless platform
Activate the campaign to change its status from "Pending" to "Ready"
After activation, any new recipients added via Zapier will:
- Be processed for production
- Be printed and mailed according to campaign settings
- Be charged to your account

Important: There is no separate "testing mode" - the campaign status (Pending vs. Ready) determines whether recipients are processed or not.

Always Test with Pending Campaigns: Use the pending status for all testing before activation
Verify Address Formatting: Ensure addresses are properly formatted for the destination country
Check Variable Mapping: Preview test recipients to confirm variables are replacing correctly
Monitor Your Zap: Regularly check for any errors or issues in your Zapier workflow
Create New Pending Campaigns: For testing new integrations, create new pending campaigns rather than using active ones

Recipients not appearing: Verify your Zapier authentication and campaign selection
Variable replacement issues: Check that variable names match exactly between Zapier and your template
Address validation errors: Ensure complete address information is being passed from your trigger
Campaign not available: Confirm you have Admin access and that the campaign exists

Need additional help? Contact our support team at [email protected]